Work-Aware Entries
Log time against the customer, case, service, program, event, or organization-defined category that explains the work.
TIME ENTRY
Log the work once. Use the hours everywhere they matter.
SecureCare Time Entry ties staff and volunteer hours to the work they actually supported, runs them through a defined period and approval lifecycle, and lets approved time feed payroll, grants, and reporting without re-keying.
Shared Period Engine
Staff and volunteers follow the same pay-period lifecycle.
Approval with Audit
Open, Submitted, and Approved periods preserve who acted, when, and why.
Grant-Ready Hours
Approved staff time can support Personnel or Fringe expenditures; approved volunteer time can support matching contributions.
Payroll & Reporting
Approved hours can move into payroll export and SecureCare reporting from the same source entry.
HOW IT WORKS
Log Time to Use the Approved Hours.
Case Management and Services provide the context a time entry can reference, but staff enter the hours from the Time Entry feature itself. That keeps the timekeeping workflow consistent while still preserving what the work was for.
Log Time
Enter hours from the Time Entry feature against the appropriate work context.
Complete the Period
Continue logging within the organization’s configured pay-period cadence.
Submit with Note
Lock the owner’s edits and send the period for review.
Review & Approve
Authorized approvers can correct entries and sign off with an approval note.
Use the Approved Hours
Export to payroll, connect to grants, and report without creating a second timesheet.
A CLOSER LOOK
Time is entered here — then connected everywhere else.
Case Management and Services provide the context a time entry can reference, but staff enter the hours from the Time Entry feature itself. That keeps the timekeeping workflow consistent while still preserving what the work was for.
Organizations choose weekly, bi-weekly, or semi-monthly periods.
Reopening an approved period returns it to Open and sends it back through approval.
Time approver authority is configured separately from the organizational Reports To relationship.
Staff-time and volunteer-time approval permissions are separate.
Approvers can correct entries from the approval view before signing off.
Custom categories cover paid time such as training, holidays, administration, or meetings when no case or service target applies.
KEY CAPABILITIES
Time Entry built around the real workflow.
Contextual Entries
Attach time to the work it supported.
Custom Categories
Define organization-specific non-case time classifications.
Pay Periods
Run weekly, bi-weekly, or semi-monthly cycles.
Open / Submitted / Approved
Use a clear period lifecycle with locking behavior.
Reopen for Corrections
Return approved periods to Open when a post-approval change is necessary.
Approver Authority
Define exactly whose time a staff member may approve.
Staff vs Volunteer Permissions
Keep approval authority separate for the two populations.
Grant Integration
Use approved labor as grant expenditure or match support.
Payroll Export
Send approved hours into payroll processing.
Mobile Entry
Capture time in the field while keeping detailed row review optimized for desktop.
CONNECTED ACROSS SECURECARE
Part of one connected platform.
Make the time record useful beyond payroll — without asking staff to enter it twice.
PEOPLE. PURPOSE. POSSIBILITIES.
Make the time record useful beyond payroll — without asking staff to enter it twice.
